Terms and Conditions
Pricing and Payments
All prices are quoted in Australian dollars and are inclusive of GST. All online transactions will attract a $4.80 web processing fee, which is non-refundable. By submitting your registration, you acknowledge your intention to attend the Conference and accept liability for any applicable cancellation fees.
Cancellation and Refund Policy
Registration cancellations must be made in writing via email to All Occasions Group at conference@aomevents.com.
Cancellations received more than 30 days prior to the Conference will receive a full refund minus a $150 administration fee. Cancellations received between after 30 days and up to 7 days prior will receive a 50% refund.
No refunds will be issued for cancellations made within 7 days of the Conference; however, a substitute delegate may attend in your place at no extra cost.
Any special consideration of refund requests will be dealt with on a case-by-case basis by the State of Energy Research Conference Organising Committee and the decision will be final. Requests for special consideration should be sent to conference@aomevents.com. The State of Energy Research Conference Organising Committee accepts no liability for travel, accommodation or other consequential costs incurred by delegates. There will be no refund for failure to secure a visa to attend the Conference.
If the Conference is cancelled by State of Energy Research Conference, registration fees paid will be refunded in full, however the State of Energy Research Conference Organising Committee accepts no liability for travel, accommodation or other consequential costs incurred by delegates.
Transfer of Registration
Registrations can be transferred to another person without penalty by notification in writing via email to All Occasions Group at conference@aomevents.com. Within 7 days prior to the Conference, no refunds will be provided for transfers of registration.
Earlybird Registration Policy
To receive the Earlybird rate, payment must be received by the Earlybird deadline. Unpaid Earlybird registrations after this date will automatically roll over to the standard rate. Entry to the Conference and social functions may be denied if payment has not been received in full.
Program and Event Disclaimer
Every effort will be made to deliver the program as advertised. However, the Conference Committee reserves the right to make changes to any aspect of the program, including speakers, topics, schedules, and venues, without prior notice, due to circumstances beyond their control.
The Organisers and hosts are not liable for any loss, damages, or inconvenience caused by such changes or delays.
Liability and Insurance
The Conference and its Organisers accept no liability for injuries, losses, or damages to person or property during the event.
Attendees are responsible for their own insurance, including:
- Medical and travel cover
- Cancellation of attendance or flights
- Loss or damage to personal property
- Repatriation or other unexpected costs due to disruptions
It is strongly recommended that attendees arrange comprehensive travel insurance at the time of registration.
Alterations and Social Events
Some social events may have limited capacity and will be allocated on a first-come, first-served basis. Tickets are only guaranteed once payment is received. Alterations to registrations must be submitted in writing.
Privacy Policy
In accordance with the Australian Privacy Act 2000, all personal information collected is used solely for the purposes of planning and delivering the Conference and for communications regarding future events.
Information may be shared with relevant third parties (e.g., accommodation providers, venues, sponsors) under strict confidentiality requirements, where necessary for the operation of the event.
A delegate list (name, organisation, state/country) may be shared with sponsors or attendees. By registering, you consent to your information being included unless you notify the Organisers in writing.
It is your responsibility to ensure that your registration details are accurate and current. To access or update your information, please contact the Conference Organisers.
Photography and Media
By attending the Conference, you grant State of Energy Research Conference permission for photographs and/or video/audio recordings taken during the event to be used for promotional, advertising, or reporting purposes by the Conference and its partners. If you do not wish to be photographed or recorded, please notify in writing via email to All Occasions Group at conference@aomevents.com.
Event Attendance
Delegates are expected to behave professionally and respectfully throughout the Conference. State of Energy Research Conference reserves the right to refuse admission to or remove any attendee whose behaviour is considered disruptive, unsafe, discriminatory, harassing, or otherwise inconsistent with the values. No refund will be provided in these circumstances.
